Immigration Specialist

We are seeking an Immigration Specialist to join our team and support the management of immigration processes for employees and stakeholders.

If you excel in a fast-paced setting, have exceptional attention to detail, and are passionate about delivering top-tier service, this position is a great match for you. Be part of a team that emphasizes collaboration, compliance, and operational excellence.

Responsibilities

• Manage the preparation of required documents for Polish work and residence permits, including initial applications, renewals, job condition adjustments, and maintaining legal immigration statuses
• Prepare employer-side paperwork for Polish visas, work permits, and residence permits
• Work closely with immigration vendors to ensure smooth and efficient operations
• Serve as the primary contact for employees, managers, and HR teams throughout the immigration process
• Deliver accurate information and on-demand assistance to stakeholders while upholding service-level agreements
• Track immigration case statuses, address challenges, and implement effective solutions on an ongoing basis
• Identify areas for process enhancement and actively implement improvements to streamline workflows
• Inform employees of corporate policies and ensure compliance with immigration regulations and company standards
• Provide regular updates on case progress, gather feedback from stakeholders, and generate reports for management evaluations
• Ensure adherence to organizational policies, immigration laws, and data protection requirements, including GDPR compliance
• Collaborate with HR teams, managers, vendors, and government authorities to deliver compliant immigration solutions
• Monitor expiration dates of permits and other critical deadlines to ensure timely actions and follow-ups
• Consistently produce high-quality work within deadlines, both independently and under minimal supervision

Requirements

• Bachelor's or Master's degree in a relevant field
• At least one year of professional experience in Immigration, Global Mobility, HR, or a related domain
• Ability to comply with established procedures while identifying opportunities for improvement
• Strong problem-solving, negotiation, and decision-making skills
• Quick learner with the ability to prioritize tasks and take initiative in a fast-paced environment
• Excellent organizational and planning skills
• Ability to remain resilient and perform effectively under tight deadlines
• Proven track record of successful collaboration with cross-functional teams to achieve results
• Strong interpersonal and communication skills with a focus on stakeholder satisfaction and service excellence
• Ability to establish and maintain positive relationships with stakeholders to ensure successful outcomes
• Commitment to confidentiality and sound judgment in handling sensitive information
• Proficiency in Microsoft 365, SharePoint, Google Drive, and Teams
• Interest in using AI tools (e.g., Microsoft Copilot, ChatGPT) to enhance workflows and boost productivity
• Interest in identifying process optimization opportunities and improving operational efficiency
• Fluency in English and Polish, with a minimum B2 level in both written and spoken communication