Immigration Specialist

We are hiring an Immigration Specialist to support our team in managing immigration processes for employees and stakeholders.

If you thrive in a dynamic, fast-paced environment, have a keen eye for detail, and enjoy delivering outstanding service, this role offers a great opportunity for you. Join a team that fosters collaboration, prioritizes compliance, and strives for operational excellence.

Responsibilities

• Oversee the preparation of documentation for Polish work and residence permits, including initial applications, renewals, job condition updates, and status maintenance
• Create employer-related paperwork for Polish visas, work permits, and residence permits
• Coordinate with immigration vendors to ensure processes run smoothly and efficiently
• Act as the primary contact for employees, managers, and HR teams throughout all stages of the immigration journey
• Provide clear information and on-the-spot assistance to stakeholders, ensuring service-level expectations are met
• Track immigration case statuses, address issues, and offer practical solutions on a regular basis
• Identify gaps in workflows and proactively implement improvements to optimize processes
• Inform employees about corporate policies and ensure compliance with immigration-related regulations and company standards
• Share updates on case progress, gather feedback from stakeholders, and generate case-related reports for management
• Maintain strict adherence to corporate policies, immigration laws, and data protection standards, including GDPR compliance
• Collaborate with HR teams, managers, vendors, and government entities to provide compliant immigration support
• Monitor permit expiration dates and other critical deadlines to ensure timely follow-ups and actions
• Deliver high-quality results within deadlines, both autonomously and with minimal supervision

Requirements

• Bachelor's or Master's degree in a related field
• At least one year of professional experience, ideally in Immigration, Global Mobility, HR, or a similar area
• Ability to follow established processes while identifying opportunities for refinement and enhancement
• Strong problem-solving, negotiation, and decision-making abilities
• Capacity to learn quickly, manage multiple tasks simultaneously, and take initiative in fast-paced settings
• Exceptional organizational and planning skills
• Resilience and ability to work effectively under deadline-driven conditions
• Proven ability to collaborate successfully with cross-departmental stakeholders to achieve objectives
• Strong interpersonal and communication skills with a focus on delivering excellent service to stakeholders
• Competence in managing stakeholder relationships to ensure positive outcomes
• Commitment to maintaining confidentiality and exercising sound judgment in handling sensitive information
• Proficiency in Microsoft 365, SharePoint, Google Drive, and Teams
• Interest in using AI-powered tools (e.g., Microsoft Copilot, ChatGPT) to enhance daily workflows and boost productivity
• Interest in improving operational efficiency and optimizing processes
• Proficiency in English and Polish, with a minimum B2 level in both oral and written communication