Finance Operations Specialist (Europe, outside of Ukraine)

Finance Operations Specialist (Europe, outside of Ukraine)

Requirements

1. Minimum 1 year in AP, accounting, or a similar finance role; 2. Excel proficiency - comfortable with formulas (VLOOKUP, SUMIF, IF, etc.) for data handling and reconciliation; 3. Accounting basics - understanding of double-entry bookkeeping and the AP cycle; 4. English B1, sufficient for written and verbal communication with banks and external counterparties; 5. Attention to detail - accurate data entry and the ability to spot discrepancies quickly; 6. Team player with a collaborative attitude and the ability to work effectively across finance and other teams; 7. Open to innovation - willingness to adopt automation tools and propose solutions for simplifying routine finance tasks; 8. Based in Europe (outside of Ukraine, with a valid EU residence permit).

Responsibilities

1. Collect invoices from contractors and service providers; review for accuracy and resolve discrepancies directly with vendors; 2. Prepare and maintain payment registers, ensuring completeness and proper authorization; 3. Process vendor and intercompany payments in accordance with agreed terms and internal deadlines; 4. Post and reconcile bank statements and invoices in QuickBooks, ensuring all transactions are posted correctly and on time; 5. Prepare intercompany invoices and coordinate with related entities to ensure timely settlement; 6. Prepare weekly cash flow forecasts for outgoing payments to support treasury planning; 7. Communicate with banks and payment institutions regarding payment status, account inquiries, and documentation requests; 8. Assist with the preparation of supporting documentation for VAT returns and other tax filings, including gathering transaction data and reconciling input/output VAT records.

Nice to have

1. QuickBooks: prior experience is an advantage; willingness to learn is required; 2. Banking & payment institutions: experience working with banks and payment service providers; familiarity with account opening procedures, payment instructions, and banking documentation is an advantage; 3. KYC awareness: understanding of Know Your Customer requirements; ability to prepare and submit KYC documentation packages for banks and counterparties is an advantage.

What we offer

1. Remote-First culture - flexible schedule and work from anywhere; 2. Health program: insurance, mental health support, sport compensation, 20 sick days; 3. Equipment provided (Ecoflow for UA employees); 4. 20 paid vacation days + special event days; 5. Internal knowledge-sharing events; 6. Corporate English lessons; 7. Annual professional development budget; 8. Public holidays according to country of residence.